There are three ways to initiate a proposal:
 

1.		A student proposes a project and contacts a possible faculty mentor. Once the mentor agrees to participate in the project, the student and faculty member jointly complete their proposal.
2.		A faculty member proposes a project, finds a student with whom to work and together with that student develops a proposal.
3.		A faculty member who wants to participate in a research project but has no student colleague with whom to work submits a project proposal to the Office of the Dean of the College. An interested student reviews the posted proposals, contacts a professor who shares a mutual research interest and they jointly develop a formal proposal. A list of ideas is available on the web.

Proposals, each containing the signature of a student and a faculty member, are submitted to the Office of the Dean of the College or the Dean of the Summer Sessions (125 Reynolda Hall). Students applying for grants must submit their applications by March 17. The committee may consider applications after this deadline, but the full spectrum of benefits may not be available to those applicants.

Applicants should consult sets of guidelines for project proposals in Natural Sciences, the Arts, and Social Sciences. Projects involving human subjects are also subject to the guidelines of the Institutional Review Board. These guidelines, developed by the faculty committee, are available at the web links above and also in Dean Hale's office, 125 Reynolda Hall.

Proposals are evaluated and fellowships awarded by a faculty committee chaired by Associate Dean Toby Hale. So as to comply with the special commitment to the Women in Science Program, the committee will coordinate its decisions in part with that group's faculty committee.

Designated Fellows and mentors are notified by Dean Hale's office. Faculty/student pairs agree to accept or decline their awards; final details, when asked for by the Committee, will be worked out for each accepted project.

REVIEW PROCESS

As an integral part of the program, each Fellow will be required to submit to the Committee a project-ending piece of work. These may come in various forms: a poster, a written report, a visual report, an artistic production, theatrical productions, computer-based productions, pieces of creative writing, and so forth. These projects must be submitted to Dean Hale's office, 125 Reynolda Hall, as soon as possible after the research period has ended. In no case should the submission period for the completed projects extend beyond a six-week span.