Any purchase for materials or services over $1000 requires a Purchase Order (PO) from the Purchasing Department. Involving our department early in the purchase process increases the value we can provide to find the best sources of supply, favorable prices, and excellent customer service.
Purchases under $1000 should be placed on a university credit card.
Purchases over $1000 require bids as outlined in the Bid & Quotation Guidelines.
For materials and services over $1000:
Requisitioner (the person who wants to purchase something):
Completes a purchasing requisition - the form that provides all the important info (How to fill out a requisition)
Sends requisiton to the Purchasing Department (email, mail, fax)
Purchasing:
Sources the item (finds the best price, quality, and service)
Creates the PO
Sends PO to the supplier and a copy to requisitioner
Supplier:
Ships the item(s)
Invoices WFU
Requisitioner:
Verifies the PO number on the invoice
(really important part!)
Approves invoice or obtains proper departmental approval
Sends approved invoice to Accounts Payable for payment within 2 days of receipt
The requisitioner should contact Purchasing to resolve any problems that may arise during the procurement cycle.
