Media arrangements for WFU commencement
May 15, 2009
Members of the media are invited to attend Wake Forest University’s commencement ceremony May 18 featuring Vice President Joe Biden.
The outdoor ceremony will begin at 9 a.m. on Hearn Plaza (the Quad). The event is not open to the public and parking passes will be required to enter campus. If your staff has not already asked for parking passes, contact the News Service to request them.
Reporters and crews are encouraged to arrive early to secure a parking space. Media parking will be on lower Davis Field, near Scales Fine Arts Center, on the western side of campus. Parking for television trucks only will be in Parking Lot P, on the northeast side of Wait Chapel. University Police staff will direct media vehicles to their assigned areas.
Media with equipment should arrive for security screening at 5 a.m. at Parking Lot N, located on the eastern side of Hearn Plaza, where Wake Forest Road meets Wingate Road. Media should enter campus from University Parkway. Please note that if you arrive after the designated screening time, there could be a significant delay to have equipment screened.
Press credentials to enter the Quad must be picked up at the credentials table at Parking Lot N. This will be the only access point for all media. Media must RSVP with the NAME, POSITION (Reporter, TV Camera, Photographer, etc), MEDIA OUTLET, CELL PHONE NUMBER AND EMAIL for each person planning to cover the event to email@example.com by Friday, May 15, 2009 at 5 P.M. EDT. Even if you have already provided this information to the Wake Forest News Service, you must provide it to the White House staff to obtain credentials. All members of the media are also asked to wear their own media credentials.
A platform riser with audio feeds and electrical connections will be in place for television cameras. For live feeds, be prepared for cable runs as long as 550 feet from vehicle parking to the platform. Reserved seating for print and radio media will be provided in a marked area on the right side facing the stage.
In case of rain, the commencement ceremony will be moved to Lawrence Joel Veterans Memorial Coliseum and begin at 9:30 a.m. Media will be notified by early morning May 18 if the rain plan is put into effect. Media can use the same parking pass for reserved parking in the east parking lot at the coliseum. If the rain plan is put into effect, a separate advisory will be sent with more details.
The News Service will be open from 9 a.m. to 5 p.m. Sunday, May 17, to address media inquiries.
Contact Eric Frazier in the News Service with questions regarding media arrangements at (336) 758-5238 or firstname.lastname@example.org.