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SECTION I

Introduction

President's Statement

I-1

Human Resources Mission Statement

I-2

The Manual and Its Use

I-3

Human Resources Definitions

I-4

Management Rights

I-5

SECTION II

Equal Opportunity and Affirmative Action

Equal Opportunity

II-1

Affirmative Action Plan

II-2

Sexual Harassment Prevention

II-3

SECTION III

General Provisions

Standard Workweek and Hours of Work

III-1

Variable Work Schedule (Flex-time)

III-2

Prior Service Credit

III-3

Personnel Records

III-4

Providing Reference Information

III-5

Additional Employment Within the University

III-6

Independent Contractor or Employee

III-7

Health and Safety

III-8

Control of Animals on Campus

III-9

Workplace Violence

III-10

Weapons on Campus

Relationships in the Workplace

III-12

Solicitations and Canvassing

III-13

Conflicts of Interest

III-14

SECTION IV

Recruitment and Selection for Staff Vacancies

Recruitment

IV-1

Posting Process

IV-2

Application Process

IV-3

Special Employment Considerations

IV-4

SECTION V

Offering Employment

Applicant Referral

V-1

Interviewing

V-2

Reference Checking

V-3

Pre-Employ Drug Screening, Background Checks, and Verification of Prior Employment

V-4

Offers of Employment

V-5

Employment of Minors

V-6

Salary Commitments

V-7

Starting Dates

V-8

Types of Appointments

V-9

SECTION VI

Employee Benefits

Benefits Administration

VI-1

Defined Contribution Retirement Plan

VI-2

Tax Deferred Annuities

VI-3

Social Security

VI-4

Medical Insurance

VI-5

Dental Insurance

VI-6

Basic Group Life Insurance

VI-7

Voluntary Group Life Insurance

VI-7.1

Starting Dates

VI-8

Group Long Term Disability Insurance

VI-9

Health Care Spending Account

VI-10

Dependent Care Reimbursement Account

VI-11

Workers' Compensation Administration

VI-12

Unemployment Compensation

VI-13

Education Benefits for Employees

VI-14

Tuition Reduction Benefits for Dependent Children

VI-14-1

Tuition Reduction Benefits for Spouses and Domestic Partners

VI-14-2

Domestic Partner Benefits

VI-15

Short Term Disability

VI-16

SECTION VII

Classification and Reclassification

Job Classification Process

VII-1

Job Market Analysis

VII-2

SECTION VIII

Wage and Hour (FLSA) Administration

Wage and Hour Provisions

VIII-1

• Minimum Wage
• Wage and Hour Status
• Managing Work Time
• Work Day
• Work Week
• Hourly Rate
• Regular Rate
• Overtime
• Budgeted Time
• Exempt Employees
• Recordkeeping Requirements
• Recording Work Time

Special Provisions

VIII-2

• Hours Worked (Work Time)
• Required Training
• Voluntary Training
• Travel Time
• Adverse Weather
• Break Periods
• Meal Periods
• Call-Back Time
• On-Call Pay
• Age Limitations
• Volunteers

SECTION IX

Salary Administration

Staff Compensation Program

IX-1

New Appointments

IX-2

Transfers

IX-3

Promotions

IX-4

Acting Appointments

IX-5

Demotions

IX-6

Reclassifications

IX-7

Salary Range Revisions

IX-8

Reemployment

IX-9

Shift Premium Pay

IX-10

Holidays and Holiday Premium Pay

IX-11

SECTION X

Leave Administration

Vacation Leave (Rescinded)

X-1

Sick Leave (Rescinded)

X-2

Personal Leave (Rescinded)

X-3

Paid Time Off (PTO)

X-4

Maternity Leave

X-5

Bereavement Leave

X-6

Family and Medical Leave

X-7

Civil Leave

X-8

Military Leave

X-9

Worker's Compensation Leave

X-10

Administrative Leave and Release Time

X-11

Leave Without Pay

X-12

Inclement Weather

Adoption Leave

X-14

SECTION XI

Training and Staff Development

Training

XI-1

Training Programs

XI-2

SECTION XII

Employee Relations

Disciplinary Actions & Dismissal of Staff Employees

XII-1

Staff Employee Grievance & Appeals Procedures

XII-2

Reductions in Force

XII-3

Dispute Resolution

XII-4

Substance Abuse Prevention

XII-5

Employee Assistance Program

XII-6

Employee Appreciation Program

XII-7

SECTION XIII

Performance Review

Staff Performance Review Program

XIII-1

SECTION XIV

Leaving Wake Forest University

Staff Employee Separations

XIV-1

Exit Interview Program

XIV-2

Retirement

XIV-3

Phased Retirement Program

XIV-4