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Additional Terms and Conditions of Campus Housing

A. University Obligations

1. The University will provide the room assigned from the day before the next fall registration of the undergraduate schools of Wake Forest University, or when the student is officially notified to report, except during stated recesses of the College, until 24 hours after the student’s final academic examination for the spring semester or after termination of student status. A senior who will be graduating may delay vacating the room until 7 pm on commencement day.

2. In the event of mechanical difficulty (air conditioning, heat, hot water and other equipment) or interruptions of electrical power or water service, the University will make reasonable efforts to restore service. However, there shall be no abatement in residence hall charges because of such failure.

B. Student Obligation - The student will:

1. Use the room as his or her residence during the applicable academic year in accordance with this Agreement.

2. Exercise reasonable care in the use of the room and the facilities of the residence halls, and know and abide by all regulations pertaining to the residence halls of the University, whether such regulations are now in effect or not.

3. Hold harmless the University from any suit, action at law, or other claim whatsoever resulting from or arising out of any injury to the student’s person or property while a resident of a residence hall under this Agreement.

4. Pay to the University the cost of replacement or repair for any breakage or damage to the room, its fixtures or appurtenances and a pro rata share for damages to community-used property when the identity of the persons responsible cannot be reasonably determined.

5. Pay charges for both semesters in a timely manner in the amounts prescribed by the schedule of payments issued by Wake Forest University for the type of room assigned.

C. Refund Policy

1. The University will refund the pro rata portion of the student’s payments upon withdrawal from the residence halls for the following reasons:

   1. The student graduates.

   2. The student does not enroll in the University for the semester provided written notice is received in Residence Life and Housing at least two weeks prior to the registration for that semester.

   3. Health reasons approved in writing by the director of the Student Health Service. (Any withdrawal for the reasons listed below terminates the student’s rights under this Agreement.)

2. If it is determined by the University that the student’s health renders group living hazardous, then this Agreement shall terminate upon notice to the student. The University will make a pro rata refund of the housing fee paid.

3. If the student is suspended from the University or removed from University housing as a result of a disciplinary proceeding, the student is not entitled to a refund.

4. If a student, who is currently enrolled in the University, breaches the Housing Agreement by not occupying an assigned room or by vacating the room prior to the end of the spring term as specified in A.1., the student is obligated to pay charges for both semesters. If no additional unoccupied space will result from the breach, then Residence Life and Housing may grant approval in advance to make pro rata charges for the room.

D. General Conditions

1. The University reserves all rights in connection with the assignment or reassignment of rooms. The University further reserves the right to close the residence halls and to terminate housing agreements at any time when the University determines in its discretion that it is reasonably necessary and appropriate to do so. Additionally, any student whose actions are found by the University or its designated agent to be detrimental to the welfare of a student living group, or in violation of University rules and regulations as set forth in the current Student Handbook or Residence Life and Housing publications, may be required to withdraw from the housing assigned without further University obligation.

2. If a student is assigned a room for the next academic year and is academically ineligible to continue at the end of the first summer session immediately preceding, the room assignment will be cancelled. If the student attends the second summer session and is permitted to return in the fall, the student may request placement on a wait list, but housing is not guaranteed.

3. In the event this Agreement is used for assignments after the fall semester has begun, it will be effective for the remainder of the academic year.

4. The University is not responsible for the loss or damage to items of personal property of the student in the residence halls, luggage rooms, or on its grounds before, during or subsequent to the period of the Agreement.

5. The student grants permission for the entry and inspection of the assigned room by any authorized University personnel or agent according to policies in the current Student Handbook or Residence Life and Housing publications. Said purposes include, but are not limited to, completion of work requests or the repair and/or maintenance of the facility, inspection for fire and safety violations, and to enforce University policies and regulations including, but not limited to, alcohol and drug violations.