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Spring Closing 2008

Check-Out Process & Timeline
Avoiding Charges & Fines
How to Check-Out of your room
Questions

Check-Out Process & Timeline

The last resident to leave campus housing must schedule a check-out appointment with their hall staff and officially check-out of their room prior to departure from campus. The first resident to depart from the room is eligible to participate in Express Check-Out. It's quick and convenient!

Students who participate in Express Check-Out should read and understand the expectations and instructions related to the Spring Closing process: when participating in Express Check-Out, students waive their right to appeal should the room and surrounding common areas not be cleaned or returned to the specified standards, or if damages are found during the post-occupancy inspection as stated on either the Room Condition Report, the Spring Closing brochure, and/or other Residence Life and Housing publications. All residents share equal responsibility in preparing the room for check-out, regardless of the departure time for each resident. All students who participate in Express Check-Out acknowledge that if he or she is not the last resident to check-out that all billable damages or housekeeping charges will be paid.

Friday, April 25 - Thursday, May 1

• Review closing information delivered to residents by the hall staff.
• Begin to return room to the condition found at check-in.
• Questions concerning possible room damage or check-out should be referred to the resident's Resident Adviser.
• Decide if you are going to participate in Express Check-out or schedule an appointment with your hall staff. All appointments must be made no later than Thursday, May 1, 2008

Saturday, May 3 - Friday, May 9

• Undergraduate students check-out of the residence halls. All undergraduates not officially involved with commencement related activities must vacate their building by 7pm, Friday, May 9, 2008.
• Undergraduates requesting to remain beyond the deadline must receive prior approval from their Hall Director no later than Wednesday, May 7. Students living in Bostwick, Collins, Johnson and Piccolo Halls are unable to remain in their rooms beyond Friday, May 9, 2008.

Monday, May 19, 2008

• Seniors and others involved with commencement activities must check-out of their room assignments by 7pm.

Avoiding Charges & Fines. . .

Step 1
Review the closing information. Failure to return your room and any accompanying common areas to check-in condition will result in damage and/or fine charges. For those students who live in areas that were documented for trashings or damages during the year, these charges will be assessed at this time.

Step 2
Address any damage concerns with your Resident Adviser. All roommates will share damage charges unless an individual accepts sole responsibility prior to your departure from campus. Students may not repair damages; any attempt at repairs will still result in charges for initial damage.

Step 3
The last student to depart the room MUST sign up for a check-out appointment with the hall/area staff. Do not wait until the day of departure to make this appointment.

Step 4
Roommates should determine how the room will be cleaned to meet check-out standards. All residents share the responsibility of preparing the room for check-out (i.e. cleaning the room and MicroFridge®, re-bunking beds, arranging furniture). Common areas (lounges, bathrooms and hallways) must be kept free of debris. Cleaning supplies are available for use in preparing for check-out at your hall/area office during office hours.

Step 5
The first student to leave the room assignment may set up a time with the the hall staff for an individual check-out appointment or choose to participate in Express Check-Out. Express Check-Out is not available to the last student to depart the room.

Step 6
The last student to depart the assignment must make their check-out appointment no later than Thursday, May 1, 2008. At the set appointment time, the resident should meet the staff member at the hall office to return their key(s) and then return to their room with the staff member to perform the housekeeping inspection.

Helpful Hint: Do not use trash bags to transport your belongings - they may be mistaken as garbage and thrown away.

• Failure to follow these steps may result in a minimum of a $50.00 Improper Check-Out fine; in addition to any housekeeping or damage charges that may be assessed.
• Hall Staff will inspect resident rooms to determine billable damages after residents have vacated the room. Residents may request Housekeeping and Room Condition Inspections to be performed at the time of their departure.
• All students are expected to clean their room and any surrounding common areas (i.e. bathrooms, suite hallways, living rooms and balconies) prior to vacating their rooms.
• Remember! Take ALL bulk trash, including bagged trash, to designated areas.

How to Check-Out of your room.

If you are the last resident to depart...you may NOT participating in Express Check-Out! You MUST follow these instructions regarding a check-out appointment and leaving campus housing:

• If you are the last resident to depart your room, you must have a check-out appointment set with your hall staff no later than Thursday, May 1, 2008. Please make your check-out appointment at the hall office.
• Prior to meeting your hall staff for your check-out appointment, please remove all of your personal belongings, clean your room and arrange your furniture (all of the furniture issued to the room) to the same configuration found on check-in day in August.
• With your room key(s) in hand, meet the hall staff at the hall office for your designated check-out time. Be patient if the hall staff member is completing another check-out, it is a hectic time of year for everyone.
• You will go with the hall staff member to your room where the staff member will perform the necessary inspections and key check. Once you are cleared for this inspection, you will sign the appropriate paperwork and are free to leave. Billable damage charges will be mailed to you from the Finance and Accounting Services Office after school closes for the Summer Break.

If you are not the last resident to depart...you may participate in Express Check-Out! You MUST follow these instructions regarding leaving campus housing:

• Complete the information on the Express Check-Out envelope that was delivered to you by your resident adviser.
• DROP YOUR KEY(S) INTO THE ENVELOPE AND SEAL IT. (Don't forget to complete the information on the front of the envelope.)
• Place the envelope in the mail slot or designated drop at your hall office.

QUESTIONS AND ANSWERS ABOUT CLOSING

Lost Your Keys?
If you have lost your key(s) or fail to return your key(s) at check-out, you will be charged for a lock core change and replacement of the key(s). The cost of recoring a lock is a minimum of $70.00.

Stop Drop and GO!
As you are cleaning your room, you are encouraged to donate re-usable decent furniture and clothing to this student-led, non-profit program designed to reduce end-of-the year waste and benefit local charities. Students wishing to donate clothing should look for marked boxes in the lobby areas of residence halls and take furniture to designated areas near the official Bulk Trash locations. Keep watching in your buildings for more information to be posted!

Do you have bulk trash items?
Large items and bagged trash should be taken to one of the following designated trash pick-up areas. You are responsible for removing, from the building, any items in the room that were not present at check-in. You will not be able to leave the items in the hallways, balconies, courtyards, or common areas. Regardless of which type of check-out you participate in, all bulk trash items (which includes bagged trash) must be removed from your room and surrounding common areas and placed in the appropriate Bulk Trash location or an additional housekeeping fine (minimum of $50.00) will be assessed to each resident.

Bulk Trash Locations by Building

• Babcock
  Behind building, curbside near volleyball pit
• Bostwick/Johnson
  Delivery lane behind building
• Collins
  Parking lot by A-Wing
• Davis
  Porch on street side overlooking Davis Field
• Kitchin
  Courtyard by Delta Delta Delta tower
• Luter
  Delivery dock
• Martin
  Front of building near building sign
• Palmer/Piccolo
  Area by basketball court
• Polo
  North side of building near curb
• Polo Area Houses & Townhouses
  Area near parking for residents
• Poteat/Huffman
  Parking lot behind building
• Student Apartments
  Building A, near Parking Lot Z
• Student Apartments
  Building B, at Martin Hall sign
• Taylor/Efird
  Grassy area near bookstore loading dock

Summer Storage?
Summer storage is NOT available in the residence halls or houses. Please contact the UPS Store for storage options.

MicroFridge®?
All MicroFridge® appliances must be cleaned (inside and out, as well as the removal of any stickers or magnets), defrosted and wiped dry. Please leave the MicroFridge® appliance unplugged and the doors open on both parts of the appliance.

Receive a Bill For Damage?
The Office of Residence Life and Housing will forward billable damage information to Financial and Accounting Services within 12 working days after commencement. Prompt payment once you receive notification from Finance and Accounting Services is requested to avoid a hold being placed on your record for registration, room check-in for the fall term, Off-Campus Housing approval or transcript release. If you feel that you have been issued a bill incorrectly, and you did not participate in the Express Check-Out process, you may appeal the bill, in writing, within 10 days of receipt of the bill to the Office of Residence Life and Housing, housing@wfu.edu. Please include your name, room number and building; as well as, your reason for appeal.

Looking into the future: Fall 2008. . .
Do you need to return early for the Fall 2008 semester? If you need to return to campus before the official Fall Semester check-in date of Saturday, August 23, please complete the Early Arrival Request Form, available beginning May 1, in Benson 101 (Or, click here to open a printable version of the Early Arrival Request Form.), and return the form to the Office of Residence Life and Housing no later than July 1st.

Questions?

See your hall staff or contact Residence Life and Housing via e-mail at housing@wfu.edu or telephone at 758.5185.