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Instructions for On-Line Student Payroll
This memo describes the new on-line student payroll process effective May 2000. Please refer to this document for instructions on using the system.
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International Student
International student employees should use this form
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Instructions for Online Nonexempt Payroll
Effective March 30, 2002, an online timekeeping application for nonexempt staff was implemented in WIN (Wake Forest Information Network).
Upon employment you will have access to an electronic timecard
under your Personal tab in WIN, labeled 'My Timecard.' Enter and
save your hours for pay in this timecard and then hit submit by
midnight of the the last day of the biweekly pay period. Your
supervisor, or named proxy with approval authority, will approve
or reject your hours. Your pay will be calculated and paid on
the Friday following the end of the pay period. Please reference
Payroll Schedule for detailed
dates. |
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Online Timekeeping Proxy Authorization
Complete this form to authorize a proxy to act on your behalf, with full approval authority, for the nonexempt staff or student online timekeeping application. The authorization must be designated by the department head, grant manager, or project manager. The completed form may be e-mailed, faxed, or mailed to the Payroll Office. Please contact Pam Brown, at x3929 or brownpc@wfu.edu with any questions.
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Payroll Schedule
The schedule includes pay dates for all payrolls as well as due dates for data changes. Data changes include, but are not limited to, changes to pay rates, departments, W-4 or NC-4 forms, and automatic direct deposit, and extra pay information.
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Commonly Asked Questions
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Tax Forms
Use these forms to submit all tax information to the payroll office. To read and print these forms, you must have the Adobe Acrobat Reader software, available at no charge from the Adobe Web site.
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Commonly Used Links
Choose any of the links below to do further research and fact finding.
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Monthly Business Mileage Log
Drivers of University owned, leased, or courtesy vehicles are to complete and
forward to the Payroll Office the "Monthly Business Mileage Log" each
month. The Payroll Office uses the information provided on the log to determine
the taxable value of the driver's personal usage of the vehicle. The driving
year for determining the taxable value is November 1 through October 31.
The value is imputed on a calendar year basis, with any adjustments made
during November and December. Please contact the Payroll Office, at campus
telephone 5184, for more information.
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Direct Deposit Authorization
The direct deposit authorization is available to all faculty, staff and student workers.
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Requirements for International ACH transactions (IAT)
Effective September 18, 2009
Due to new banking regulations, effective September 18, 2009, funds electronically deposited through the Automated Clearing House (ACH), also known as “direct deposit”, into a U.S. bank, and either forwarded to a non-U.S. bank or funded by a non-U.S. bank, dollar-for-dollar, require the University to submit supplemental information with the ACH transaction. The supplemental information include: Name and physical address of the receiver (beneficiary), Account number of the receiver, Identity of the receiver’s bank, Correspondent Bank Name, Bank ID number and Bank Branch Country Code, and Payment Related Information – reason for the payment. The same information is also needed for any supplemental intermediary financial institutions that are involved. Click here to fully explore all the requirements of this new regulation. |
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Student
Employment Action Form
Use this form when hiring new students or when changing student worker information such as name, pay rate, department, and/or status.
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Research Request Form
Use this form to request research of a payroll issue.
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Stop Payment Request Form
This form is used to request a stop payment on a payroll check.
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Employee Authorization Form for Contributions to University Gift Clubs
This form is used to allow the University to withhold your gift club contribution from your paycheck.
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Questions and comments
If you need to ask a question dealing with payroll issues, please contact one of those listed below. Fax documents to (336)758-3607. You may also email questions by clicking on a name listed below.
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Contact Name |
Phone Number |
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Cathy Dillingham,
Associate Director, Payroll
(Faculty & Exempt Staff Monthly Payrolls) |
x4861
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Buffi Vestal,
Payroll Specialist
(Faculty & Exempt Staff Monthly Payrolls)
(Student Payroll) |
x5184
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Pam Brown,
Payroll Specialist
(Nonexempt Payroll) |
x3929
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