Commonly Asked Questions

Q. What are the monthly deadlines / cut-off days?
A. All journal entries are due to Financial Reporting by the 2nd business day after month end.

Cash receipts received by Financial & Accounting Services by 11:00 a.m. on the last day of the month will appear on your monthly reports.

Accounts payable invoices that are processed by Financial & Accounting Services by the last day of the month will appear on your monthly reports. As a result, invoices submitted to accounts payable the last two business days of the month may not appear on your monthly report due to the process time required.

Q. When are monthly reports available?
A. You will be notified by email when the reports are ready. Monthly reports will be available by the 10th of the following month.

Q. How do I read my monthly reports?
A. Please call Ruth Smith at x5977 for assistance.

Q. How do I get questions researched?
A. Questions about invoices and payments should be directed to Accounts Payable. You must fill out an Accounts Payable Research Request Form. Click here to retrieve the form. After it is complete, return it to Financial & Accounting Services, attention Accounts Payable.

Questions regarding deposits should be directed to Accounts Receivable by calling x5234 or emailing fas-ar@wfu.edu.

Questions regarding payroll entries should be directed to Payroll. Contact Cathy Dillingham with your questions at x4861 or by email at dillincc@wfu.edu.

All other questions should be directed to Ruth Smith at x5977, Freddy Acuna at x5186, or send an e-mail to reporting@wfu.edu.

Q. Can I receive goods during this fiscal year and expense it to the next fiscal year?
A. If an item is received by June 30, it must be expensed in June. There are no exceptions to this rule.

Q. How do I receive a copy of a department's monthly report?
A. Financial Reporting must have the director's (or president's for a student organization) approval before releasing any copies. Please send this authorization to reporting@wfu.edu.