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Motor Pool/Vehicle Rental
Policy
The Facilities Management
Department maintains a limited number of motor pool cars/vans for use
by university faculty & staff for the purpose of university business.
The expense for operation of the car/van is born by the user's department.
The Policy For
Use Of These Vehicles Is As Follows:
- All drivers must
show a valid driver's license in the state of their residence when
signing out a vehicle every time a vehicle is rented. No exceptions
are allowed to this requirement.
- All drivers must
be 21 years of age or older. Exceptions may be made with Department
Head approval.
- If a vehicle
is used by a foreign faculty member, a valid driver's license from
their homeland must be presented.
- Student drivers
are not normally allowed the use of motor pool vehicles. In the event
that this is necessary, written approval from their department head
must be presented to Facilities Management stating that the student
is 18 or older and has authorization to use the vehicle. The student
must possess a valid driver's license and it must be presented at
the time the vehicle is signed out.
When Making Reservation
Requests - You may call 4255, e-mail to hall@wfu.edu,
campus mail to Customer Service Center - PO Box 7286 - Facilities Management
Department, or fax to extension 6060 (addressed to Customer Service
Center). Please provide the following information.
- Name of individual
who will be using the vehicle
- What budget code
charges will be assigned to
- Destination
- The department
& telephone extension where the individual can be reached
- Time & date
vehicle will be checked out. Vehicles may be picked up at the Facilities
Management office between 8am and 4pm, Monday through Friday (holidays
excepted) ONLY.
- Date Vehicle
will be returned. (Note: If the vehicle is not returned by 8am on
the return date, the department will be assessed a late penalty equivalent
to the daily rate for said vehicle.
Details Of Your
Rental:
- All vehicles
have a full tank of gas and should be returned with a full tank of
gas. Any vehicle returned with less than a full tank of gas will be
filled by Facilities Management and the cost of the fuel will be charged
to the department using the vehicle.
- Motor Pool vehicles
are parked across from the Facilities Management garage, against the
wall. You may park your personal vehicle in the space vacated by your
rental vehicle until your return. Note: Personal vehicles should not
be left at any other Facilities Management location.
- If any part of
the rental dates fall on a weekend, the department will be charged
for the full weekend. Vehicles needed on Saturday or Sunday must be
picked up on Friday and will be charged through the weekend. Vehicles
returned on Saturday or Sunday will be charged to Monday.
- Vehicles may
be returned at any time pursuant to the instructions in the paragraph
directly above.
- Cars will be
charged at a rate of $42.00 per day, Vans $70 with unlimited mileage.
Van Reservations:
- The 11 passenger
van is available to faculty & staff. This vehicle is for passenger
use only and shall not be used as a cargo vehicle.
- The 7 passenger
van is available to faculty & staff at all times.
- Vans will be
charged at $70.00 per day with unlimited mileage.
Cancellations:
- Cancellations
must be made 24 hours in advance by phone (4255) or e-mail (hall@wfu.edu).
If cancellation is made later than 24 hours in advance, the department
will be charged a penalty equivalent to the daily rate for the vehicle.
This penalty will not apply if there is a documented emergency.
Gas Purchased
From Facilities Management:
- Gas purchased
from Facilities Management to refill the vehicle after a trip will
be debited to the same departmental budget code to which the vehicle
is being charged.
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