Cover Letters
Cover letters are extremely important in any job search. Sending letters to organizations is not only a way to introduce yourself to employers but also to capture their interest and may even convince them to consider you for an interview.
Cover Letter Basics:
Always include a cover letter when you mail, fax, or e-mail your resumé to an employer.
Use resumé quality 8 1/2” by 11” paper.
Match your type font and paper with that of your resumé.
Use business letter format. See components of a cover letter.
Whenever possible, address your letter to a specific person, by name and title, rather than “to whom it may concern” or “sir or madam.” If you do not have the person’s name, call the company before writing the letter – it will be worth the phone call. Be sure to get the correct spelling of the person’s name.
Be professional. Do not appear familiar, cute, humorous, or overconfident.
Writing Cover Letters
First Paragraph: Name the position for which you are applying and tell the employer how you became aware of it. State why you are interested in the position. Offer at least one sincere compliment (from your company research) about what the organization or department is doing well.
Second Paragraph: Indicate what you can do for the employer. Explain how your academic background and the skills you’ve acquired from other experiences, such as internships, part-time jobs, and activities, make you a qualified candidate for the position. If you have qualifications that are not noted on your resumé, this is your opportunity to discuss them.
Third Paragraph: Refer the reader to an enclosed resumé or application, which summarizes your qualifications, training, and experience. You may also make the employer aware that your references and portfolio/writing samples are available upon request. State what you will do next (such as calling to see if an interview can be arranged at the employer’s convenience) or what you would like the recipient of the letter to do next. Thank the employer for their consideration.
Writing Thank You Letters
First Paragraph: Thank the employer for the interview and/or express appreciation for the courtesy and consideration extended to you. State the job for which you were interviewed, date of interview, and place where it was conducted.
Second Paragraph: Reaffirm your interest in the position and company. Briefly summarize and highlight your skills and ability to uniquely perform the job as described in the interview.
Final Paragraph: Close with a suggestion for further action. Indicate that you will be available for additional interviews at the employer’s convenience. Show a willingness to submit any additional information or clarifying data to add to your application.
Examples of Job Search Correspondence:
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